Best vFairs Alternatives and Competitors in 2025

Whether you’ve planned countless events or you’re stepping into event management for the first time, this article will guide you through different platforms similar to vFairs. By 2025, people’s expectations around events will only get bigger. While vFairs is a solid choice, it may not be right for everyone. As the field keeps growing, it’s […] The post Best vFairs Alternatives and Competitors in 2025 appeared first on Eventtia.

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Whether you’ve planned countless events or you’re stepping into event management for the first time, this article will guide you through different platforms similar to vFairs.

By 2025, people’s expectations around events will only get bigger. While vFairs is a solid choice, it may not be right for everyone. As the field keeps growing, it’s smart to consider other options—especially if you have a tighter budget or need a platform that’s both customizable and easy to use.

Criteria to Analyze Best vFairs Competitors and Alternatives

We’re going to compare vFairs with other platforms by looking at several key factors:

Industry: Some tools are built for specific niches. Maybe they’re big among luxury brands or higher-ed institutions.
Features: Event software can vary a lot. It might cover online registration, ticketing, attendee segmentation, email communication, and more. Matching these features to your actual event goals is important.
Enterprise-Level Tools: If you’re running large, complex events, you might need extra features. We’ll see which providers can handle that scale.
API Integrations: Good event software should work smoothly with CRMs, marketing programs, and communication tools.
Customer Service: A responsive support team can make all the difference when you’re in the middle of planning.
Pricing: Finally, we’ll check if the pricing is clear and if it fits your budget.

Now that we know what to look for, let’s dive in and compare vFairs with its alternatives. We’ll see which one has the features you need, a level of service you’re comfortable with, and a price that makes sense for your event plans. Let’s get started.

Disclaimer: This comparison is based on information on the websites and Capterra and G2 reviews of vFairs and its competitors. Do your research before choosing your event management software.

What is vFairs?

vFairs was founded in 2016 by CEO Muhammad Younas and is based in Texas, USA. Originally a bootstrapped startup, it became a global leader in virtual event management within a year and now serves over 1,000 customers worldwide. Specializing in 3D virtual venues and comprehensive tools for virtual, hybrid, and in-person events, vFairs serves Fortune 500 companies, universities, and associations.

Who Uses vFairs?

vFairs is a flexible virtual event platform used by industries like non-profits, higher education, and technology. It serves small businesses to big brands like T-Mobile, 3M, and Toyota. Popular in the US, UK, and Canada, vFairs helps organizations host amazing virtual, hybrid, and in-person events. With interactive features, networking tools, and seamless digital experiences, it’s the go-to choice for companies looking to host virtual events and find comprehensive virtual event solutions.

vFairs Features

vFairs offers a wide array of features and services for event organizers to host events, such as:

Event Registration: Customizable registration forms with flexible options.
Virtual Venue Design: 3D virtual lobbies and conference spaces.
Engagement Tools: Live and pre-recorded presentations, interactive chat features, polls and surveys, and networking capabilities.
Analytics for Performance Tracking: Provides comprehensive insights to measure event success and ROI.

Enterprise-level Features

vFairs features for enterprise-level clients include:

Custom integrations
Custom features
White-glove services
Platform premium support

API Integration

vFairs integrates with AI-powered tools. Organizers can use them to automate personalized attendee communication, offer immediate support, and collect relevant data. Also, vFairs offers multiple integrations through Zapier. Organizers can integrate vFairs with HubSpot, Market, Salesforce, PayPal, Stripe, Zoom, Webex Events, Restream, and more.

Customer Support

vFairs offers the following customer support services:

Onboarding backed by trained program managers,
Pro-event support and setup
Live event support
Post-event support
24/7 support
Extensive knowledge base for different types of users

vFairs Pricing

vFairs uses a structured pricing approach, providing different levels of annual subscriptions like the Basic License, Premium License, and Enterprise License. Additionally, event organizers have the option to pay for vFairs services per event or select specific solutions, including registration, ticketing, badges, check-in, and a mobile event app, among others.

Eventtia

Eventtia is a powerful event management software that helps you organize in-person, virtual, and hybrid events with ease. Since its launch in 2014, it’s been trusted by organizers to deliver over 35,000 events in 55 countries, engaging more than 10 million participants.

From registration and ticketing to payments and marketing, Eventtia offers everything you need to manage your events smoothly. It’s packed with features to enhance attendee experiences, including check-ins, virtual sessions, matchmaking, and 1:1 meetings. For those who rely on data, Eventtia’s analytics and open API integrations make it easy to streamline workflows and get deeper insights.

Global brands like Dior, Toyota, BMW, AXA, Pierre Fabre, and Pernod Ricard rely on Eventtia to bring their events to life. Whether you’re creating an unforgettable experience, building connections, or strengthening customer relationships, Eventtia is your partner every step of the way.

Who Uses Eventtia?

Eventtia works with all sorts of organizations – luxury and consumer brands, pharmaceutical companies, NGOs, government agencies, and event planning companies.

Partnerships with Pernod Ricard, Richemont, and Pierre Fabre show how Eventtia doesn’t just help businesses plan events – it helps them build lasting, scalable systems for event management across teams and regions.

More than a tool, Eventtia has become a trusted partner to its clients. By combining its expertise with a solid infrastructure it helps brands tackle big challenges like workflow management, data management, and operational efficiency.

The partnership of Eventtia with Pernod Ricard shows how the event platform is used in several events across multiple brands, countries, and agencies. See the Pernod Ricard case study.

Eventtia Features

Eventtia is a super flexible event management platform designed for both organizers and attendees, excelling in hybrid event management to support both virtual and in-person experiences. It has a back-end system for logistics and a suite of web and mobile tools to enhance the attendee experience. Here’s how Eventtia brings events to life:

Smooth Registration: Whether on-site, online or hybrid, Eventtia makes registration a breeze. Organizers can create custom forms and event pages to collect exactly what they need, and the system will handle the attendee data for you.
Ticketing and Payments Made Simple: Offer flexible pricing options like early bird discounts or group rates and let attendees pay online through gateways like Stripe or PayPal. Eventtia takes the hassle out of transactions.
Easy Event Promotion: Promote your event with branded email campaigns and track RSVPs in real-time. Send personalized reminders or highlight key sessions to keep attendees engaged before the event even starts.
One-Stop Event Calendars: Share full schedules in one place. Attendees can browse sessions, check speaker bios, or find activities with filters that make finding what they need quick and easy.
Quick On-Site Check-In: No more queues with QR code scans or instant badge printing. This means a smooth check-in process even at big events.
A Custom Event App: Give attendees an app for schedules, live updates, and networking. They can get reminders, navigate the venue or connect with others – all in one place.
Attendee Engagement Tools: Keep participants engaged with live polls, Q&A sessions, and gamification. Create leaderboards or interactive activities to make the event more interactive.
Virtual and Hybrid Event Solutions: Eventtia supports live streaming, breakout rooms, and virtual exhibitor booths so both online and in-person attendees have a seamless experience.
Networking and Matching: Connect attendees meaningfully with tools that match them based on interests. Set up one-on-one meeting slots with speakers or other attendees.
Event Data Analysis: Get attendance, session popularity, and engagement metrics. Eventtia’s reports will tell you what worked and where to improve so you can create better events next time.

Eventtia has all the features with a user-friendly design to deliver smooth, engaging, and successful events every time.

Enterprise-level Features and Services

Eventtia is designed for big organizations and groups with enterprise event management features for efficiency and scalability:

Single Sign-On (SSO): How your team gets into the platform, made easier, faster and more secure.
White Labelling: Customize the platform and event content to your brand, so your audience has a seamless experience.
Unlimited API Calls: Integrate with your existing systems to streamline workflows and keep everything connected.
Audit Logs: See everything that happens in your account to increase security and accountability across your events.
Custom Event Portals: One event or thousands a year, create portals to suit your needs.
Role-Based Access: Assign roles to team members to protect sensitive info and clear responsibilities.
Data Lake Integration: Connect event data to your existing systems to get advanced analytics and insights.
Reliable Support and SLAs: Have strong service agreements and dedicated support to keep your events running.

These are designed for enterprises to have the flexibility and tools to manage events with ease, no matter the size.

API Integrations

Eventtia’s event management platform has API services to enable a rich integrations, plugins, and extensions ecosystem. Developers can use these services to manage different parts of the event, to extend core functionality and user experience. Third-party integrations with streaming platforms (Zoom), customer relationship management platforms (Salesforce), online payment platforms (PayPal, Stripe), and more.

For more information check out Eventtia’s event management API.

Customer Support

Eventtia puts customer support first with a knowledge base and support throughout the event planning process. With a first response time of minutes and a Customer Satisfaction Score of over 92%, Eventtia supports its clients proactively so you can be agile and happy. The customer success team, led by a dedicated account manager, offers bespoke support to each client.

Eventtia Pricing

Essential Plan: The cost depends on how many attendees you have. This plan includes basics like event registration, payment processing, QR code check-in, communication tools, reports, and surveys.
Premium Plan: Pricing is also based on the number of attendees. Along with everything in the Essential Plan, you get access to event and virtual apps, streaming tools, and interactive features.
Networking Plan: The cost is still tied to the number of attendees. It includes everything in the Premium Plan, plus tools for matchmaking and one-on-one meetings.
Enterprise Plan: This plan charges per user, and there’s no limit on attendees. You get all the features from the other plans, plus extras like unlimited API calls, SSO, white-label options, custom domains, audit logs, Data Lake integration, role-based access, SLA guarantees, and premium support.

Add-ons and Services: You can add the same extra features to the Essential, Premium, and Networking plans as the Enterprise Plan. These include:

SMS and WhatsApp alerts
Additional admin users
Extra sponsors
Premium support

For more details, visit Eventtia’s pricing page.

Whova

Founded in 2013, San Diego, CA Whova is an all-in-one event management software. The platform provides comprehensive technology for managing in-person, hybrid, and virtual events and it has been used by over 9,000 events across 100 countries.

Who Uses Whova?

Whova serves healthcare providers, educational institutions, retail businesses, charities and government agencies. It serves major clients like Google, Stanford, NASA, IKEA, and L’Oreal.

Whova’s public client case studies review their solutions for common event planning pain points including attendee check-ins and event engagement.

Whova Features

Event Registration: Mobile check-in, user registration, on-site ticket management
Marketing Tools: Email automation, social media promotion, contact list management
Attendee Engagement: Networking features, interactive content, personalized event agendas
Event Operations: Session scheduling, speaker management, exhibition coordination

Whova covers the entire event planning cycle and offers solutions for in-person, virtual and hybrid events.

Enterprise-level Features

Publicly available information does not disclose the enterprise-level features and services Whova offers to its clients.

API Integration

As of the last update, Whova’s website does not list open API. However, Whova has many pre-configured third-party integrations via Zapier so you can integrate your workflows and sync data between Whova and other systems.

Customer Support

Customer reviews for Whova’s support on Capterra and G2 are mostly positive. Whova’s website also has many resources for users including tips, guides, and tutorials.

Whova Pricing

Whova has a pricing page but doesn’t disclose if it’s subscription or license-based.

Cvent

Founded in 1999, Cvent is global with headquarters in Tysons, VA. The company went public for the second time in December 2021 after merging with Dragoneer Growth Opportunities Corp, a SPAC based in San Francisco.

Who Uses Cvent?

Cvent is a cloud-based event management platform serving multiple industries including technology, healthcare, finance, manufacturing, and more. Notable clients include UnitedHealth Group, Cigna, Elevance Health, Hyatt, Omni Hotels, and Marriott.

Cvent Features

Cvent has features for in-person, virtual, and hybrid events:

Event Registration: Customizable forms and automated communication
Venue Selection: Extensive sourcing solution for finding and booking venues
Event Marketing: Tools for email automation, social media promotion, and lead generation
Attendee Engagement: Interactive features like personalized agendas and networking tools
Virtual and Hybrid Events: Support for online and mixed-format events

Enterprise-level Features

Cvent has an enterprise approach, and has features like:

All user login
Additional video and asset storage
API access
Budget management
Multi-factor authentication (MFA)
Resource management
Single sign-on (SSO)
Task management

API Integration

Cvent has a Developers Hub where clients can integrate its event management solutions into their existing IT systems. Cvent also has a marketplace with many tools and integrations with other SaaS solutions for event management.

Customer Support

Cvent has customer support through:

Phone support
Email support
Knowledge base
Training through webinars and workshops

Cvent Pricing

Tiered pricing based on what you need. Custom pricing for enterprise clients.

Stova

Stova is an event management software company formed after the merger of Aventri, MeetingPlay, and Eventcore. Headquartered in New York with offices globally.

Who Uses Stova?

Stova serves corporate event planners, non-profits, educational institutions and government agencies. It serves a wide range of clients, including global enterprises and organizations like Airbus, Microsoft, HSBC, and PepsiCo. The company has tools for events of all sizes from small meetings to large conferences and exhibitions.

Stova Features

Stova has:

Meeting management
Online registration
Virtual and hybrid events
Event marketing
Content management
Networking and attendee management
Event mobile app
Onsite check-in
Analytics and reports

Enterprise-level Features

For enterprises, Stova has:

Multi-user management and role-based access control
Customizable workflows and automation
Scalable infrastructure and security

API Integration

Stova has an open API to integrate with external software and services like PayPal, Stripe, Zoom, DocuSign, Salesforce, HubSpot, etc.

Customer Support

The company has customer support through multiple channels and has high service quality as seen in reviews on Capterra and G2.

Stova Pricing

Pricing not disclosed.

Eventbrite

Founded in San Francisco in 2006, Eventbrite is an online registration and ticketing company. IPO’d on the New York Stock Exchange in 2018.

Who Uses Eventbrite?

Eventbrite serves small to medium-sized event organizers across many industries with customers like leisure brands and communities. Unlike other event management software companies, Eventbrite is for organizations of all sizes and types.

Eventbrite Features

Eventbrite has:

User registration
Payment processing
Mobile check-in
On-site tickets and registration
Event marketing (landing pages, email customization, lead generation)
Data and analytics
Virtual Events platform

Enterprise-level Features

Not stated in public information if Eventbrite has enterprise-level features.

API Integration

Eventbrite has an open API to integrate with organizers’ IT systems and many pre-configured integrations via Zapier with Mailchimp, Google Sheets, Google Calendar, Slack, and ActiveCampaign.

Customer Support

The platform has a knowledge base and direct customer support. Reviews on Capterra and G2 are mixed.

Eventbrite Pricing

Eventbrite has a transparent pricing model.

Free event hosting for events with less than 25 tickets and 250 marketing emails per day. Pay as you go for events up to 100 tickets. PRO for hosts of frequent events and Premium for unlimited tickets and personalized consultation with event specialists.

Bizzabo

Founded in 2011, Bizzabo has offices in New York, Tel Aviv, and Montreal and focuses on B2B conferences. The company offers an all-in-one cloud-based solution that empowers event organizers to seamlessly plan, promote, and deliver memorable events in any format.

Who Uses Bizzabo?

Bizzabo’s customers are mid-sized to large corporations within the Fortune 500 across many industries like healthcare and marketing. Notable clients include HubSpot, IBM, PwC, Siemens, ABB, and Upwork.

Bizzabo Features

Bizzabo has:

Event content
Audience engagement
Event marketing
Broadcasting and media
Mobile event app
Event management
Event networking
On-site software and wearables
Sponsors and exhibitors
Event registration

Enterprise-level Features

For enterprise clients, Bizzabo has:

Gated events and registrations with Single Sign-On (SSO)
Custom-branded apps
Dedicated IP address
Video-on-demand

And creative services and strategic consulting.

API Integration

Zapier integrations and open API to integrate with systems like HubSpot, Marketo, Slack etc.

Customer Support

Customized onboarding and support on the day of the event.

Bizzabo Pricing

Bizzabo has a tiered pricing model that varies based on the size of the event and the features needed. Custom pricing for large clients.

Swapcard

Swapcard was founded in 2013 in Paris by 3 entrepreneurs. It started as a networking platform and has since become a full event management solution for in-person, virtual, and hybrid events. The platform allows users to share content and network with participants before, during, and after the event to expand their professional network.

Who Uses Swapcard?

Swapcard serves conferences, trade shows, exhibitions, and corporate events for non-profits to tech companies. Notable clients: African Development Bank Group, UNIT4, Isochem Sa, Leadec Ltd, FourKites.

Swapcard Features

Swapcard covers planning logistics throughout the event lifecycle including. Its features are:

Event management and promotion
Registration and access control
Ticket sales
On-site production
Networking and engagement
Sponsors and lead generation
Audience engagement
Community builder

Enterprise-level Features

For enterprise clients, Swapcard has:

Full white-label
Dedicated success manager
Native integrations
Single Sign-On (SSO)
Security review & MSA support

API Integration

Zapier integrations and open API on the developer hub.

Customer Support

Swapcard has a help center, email, and live chat to support its users.

Swapcard Pricing

Pricing is tiered based on the features needed by the organizer, with custom plans for enterprise clients. Organizers can also add extra features.

Key Takeaways of the Best vFairs Competitors and Alternatives

Eventtia teams up with major brands like Toyota, BMW, AXA, Pierre Fabre, and Pernod Ricard. Their event management software handles every type of event—big or small, virtual or in-person. They’ve built a solid reputation for being hands-on with clients and offering great customer support. They also give you flexible pricing, letting you pick subscriptions or licenses, plus they provide advanced API features that let you connect with other tools.
Cvent is well-regarded on G2 because it covers a lot of ground and has a user-friendly interface. Some people, however, say the pricing isn’t always transparent, and they’d like more freedom to customize their setups.
Whova is often praised for its all-in-one platform that simplifies planning and keeps attendees engaged. A few users, though, mention that getting quick responses from customer service can be a challenge.
Eventbrite might do the trick if you’re running a small or medium event. It has a straightforward pricing approach—free, pay-as-you-go, or subscription-based—so it’s easy to figure out.
Stova offers a full set of event planning features and is known for solid customer support. They serve a lot of different clients and make sure you have what you need.
Bizzabo focuses on B2B conferences, but it also handles large events and offers creative services. Its pricing depends on the size of your event, with extra add-ons if you want them.
Swapcard keeps things simple and connects with tons of other tools, thanks to its open API. It has features aimed at bigger companies, puts a lot of effort into customer support, and uses tiered pricing so you can scale as you grow.

What’s the Best vFairs Alternative: vFairs vs Eventtia

Looking for a vFairs alternative that offers more value, a user-friendly design, and all the event management software you need?

According to G2 and Capterra reviews, a comparison between Eventtia and vFairs shows some interesting results. Eventtia scores higher in many areas, with 88% for value for money and 94% for customer support, showing they really care about their users.

For product direction, Eventtia leads with 92%, vFairs with 84%. Both have good API and integration capabilities, Eventtia with 90% and vFairs with 88%. For user friendliness, Eventtia scores 93%, and vFairs 87%. Eventtia also outperforms in event configuration (91%) and event website creation (89%) compared to vFairs (89% and 88% respectively).

Finally, in lead generation, Eventtia scores 84%, vFairs 82%. Overall while both have good features for event management, Eventtia stands out for customer support and interface.

Eventtia is an all-in-one platform for event management with integrations, analytics, and marketing tools to create experiences that matter to your attendees and maximize ROI.

You’re not just buying software, you’re buying a partner that will help you succeed in every part of your event strategy. Get in touch.